January - December 2016 Finance Details

Financial Statement
Cash & Cash Equivalents $25,382.63 Petty Cash in Bank on 12/31/16
Other Current Assets $0.00
Total Current Assets $25,382.63
Other Assets $7,848.51 (A/V, event center gear, chairs, chair holders)
Total Assets $33,231.14
Current Liabilities $0.00
Net Assets $33,231.14
Total Liabilities and Assets $33,231.14
Revenue
Program Service Fees $31,412.50 (conference ticket sales)
Contributions and Grants $36,577.20 (donations)
Other Revenues $26,601.73 (user groups, conference sponsors)
Total Operating Revenue $94,591.43
Expenses
Program Expenses $77,819.30 (user groups, conferences)
Non-Profit Business Expenses $11,276.77 (insurance, trademarks, software, etc)
Fundraising Expenses $7,341.54 (Fundraising Consultant, Fundraising Gifts Shipping & packaging expenses)
Total Operating Expenses $96,437.61

 

Breakdown of Program Revenue and Expenses

Gross Income

Expenses

Gross Income and Expense in tabular form

Jan-Dec 2016 Income in $ Expense in $ Profit/Loss
User Groups 10,900.00 (18,892.62) (7,992.62)
Conferences 48,959.92 (58,546.55) (9,586.63)
Workshops 0 (1,550) (1,550)
Techlahoma 37,577.20 (20,670.13) 1,6907.07
 

 

Program Revenue

 

User Group Gross Income Sources

$10,900 in group sponsorships. (-$18,892.62 cost to sponsor 16 groups.)

$10,900 in Gross User Group Sponsorships

$8,167.20 from Techlahoma for Remaining uncovered expenses

Sponsor Sponsored Group Amount
Robert Half Technology OKC JS $3,000.00
Hoegg Software All Groups $2,048.00
Addison Group All Groups $2,048.00
Consumer Affairs Tulsa Python $2,048.00
Tulsa Community Foundation Code for Tulsa $1,500.00
Elastic.co OKC JUG $256.00
 

Conference Gross Income Sources

Conference Ticket Sales Sponsorships
Thunder Plains $25,475.00 $9,045.70
200 OK $5,937.50 $7,101
 

 

Techlahoma made $94,919.70 in gross income

 

Income breakdown

User Group Income

Techlahoma User Groups received a total gross income of $10,900.

OKC JS receives an annual payment of $3,000.00 ($250.00/month) from Robert Half in exchange for a minute of announcements at the beginning of the monthly meeting. Robert Half announces they sponsor OKC JS, share quick info on available jobs, and invites attendees to approach them to learn more. 

OKC Jug received $256.00 from Elastic.co as a one time monthly sponsor.

Hoegg Software sponsored all Techlahoma user groups by donating in the User Group Hero pricing plan. Hoegg Software donated $2,048.00

Addison Group sponsored as a User Group Hero by donating $2,048, which funds every user group.

Consumer Affairs sponsored Tulsa Python as a Bootstrap Hero by donating $2,048.

Tulsa Community Foundation reimbursed Code for Tulsa leadership travel to the Code for America Summit by donating $1,500.00


Conference Income

Techlahoma Conferences received a total gross income of $47,558.57

Thunder Plains ticket sales generated $25,475.00.

Thunder Plains sponsorships generated $9,045.70

200 OK ticket sales generated $5,937.50.

200 OK Sponsorships generated $7,101.


Donations Income

Donations, T-Shirt Fundraising Donations, and the OKC Event Center Fundraising Donations received a total gross income of $36,461.20

Our first ever fundraiser, which awarded goods consisting of T-Shirts, Polos, Hoodies, and Yeti Mugs for certain donation tiers, generated $29,461.20.

The OKC Event Center fundraiser, which will be awarding plaques of recognition, generated $7,000.00.


Misc Income

Miscellaneous income received a total gross income of $51.63

Stripe credited back some processing fees due to our Non-Profit Adjustment - $51.60

Paypal Bank Verification Charges deposited $0.03. It was refunded once verified.


Expense breakdown

 

Techlahoma had $99,168.91 in expenses

 

User Group Expense

User Group expenses costed a total of $18,778.68.

Techlahoma sponsored 16 groups which costed $18,778.68


Conference Expense

Conference expenses costed a total of $55,712.62.

Thunder Plains costed $48,479.38.  This includes costs of venue rental, catering, chair rental, projector rental, A/V gear, wifi, outdoor and indoor signs, t-shirts, speaker hotels, volunteer+speaker dinner, speaker flights, uber, and gasoline reimbursement.

200 OK costed $10,413.23. This includes catering, t-shirts, speaker hotels, volunteer+speaker dinner, speaker flights, uber, and gasoline reimbursement.


Sponsorship Expense

Conference expenses costed a total of $3,328.00.

Techlahoma sponsored BSides OK with $763.20.

Techlahoma sponsored SQL Saturday with $1014.80.

Techlahoma sponsored Rails Bridge Tulsa 2016 workshop with $350.

Techlahoma sponsored Rails Bridge Tulsa (on January 28, 2017) workshop with $1,200.


Fundraising Expense

Conference expenses costed a total of $7,301.54.

Techlahoma spent $5,850.00 on fundraising consulting.

Techlahoma spent $497.07 on fundraising gifts shipping and packaging.

Techlahoma spent $31.20 on 2 business lunches.

Techlahoma spent $65.23 on 2 engraved Yeti Mugs fundraising gifts.


Capital Expenses

Capital expenses costed a total of $2,771.30

Thunder Plains assets now being used for every OKC user group.

Black Magic SDI to HDMI Converter costed $85.00

Goronya 4 Port HDMI to HDMI Splitter costed $31.99

2 of Cheetah Mounts APMEB Universal Projector Ceiling Mount Includes a 27" Adjustable Extension Pole and a Twisted Veins 15' HDMI Cable costed $23.96

Arkon Camera Wall Mount for CCTV POV Camcorders Cameras $36.95

US Weight Premium Stanchion with 7.5' Retractable Belt $385.00

Magewell Pro Capture Quad HDMI Video Capture Card $899.00

 

1 time expenses for OKC Techlahoma Event Center

Elite Screens Spectrum, 125-inch 16:9, 4K Home Theater Electric Motorized Drop Down Projection Projector Screen, ELECTRIC125H$259.99

Elite Screens Spectrum, 125-inch 16:9, 4K Home Theater Electric Motorized Drop Down Projection Projector Screen, ELECTRIC125H$259.99

LED Digital Wall Clocks$85.99

Hanging Folding Chair Truck$265.97

HID Corporation 1346 ProxKey III Key Fob Proximity Access Card Keyfob, 1-1/4" Length x 1-1/2" Height x 15/64" Thick (Pack of 40) - $174.50

 2 Cable Store 50 Foot XLR 3 Pin Microphone Cable $13.99

Rug Doctor Oxy Pro Carpet Cleaner,64oz costed$14.97

Rug Doctor Deep Carpet Cleaner$234.00


Operating Expense

Operating expenses costed a total of $11,276.77.

General operating expenses costed $10,396.75. This includes insurance for all user groups and conferences, trademarks of the Thunder Plains and Techlahoma brands, registered agent fees, Greater OKC Chamber membership fee, refunded Addison Group's double charge, Downtown Library meeting room usage fee.

Dues and Subscriptions expenses costed $875.03. This includes charges such as Accounting software, Google Mail for Non-Profits, Heroku, Twilio, Digital Ocean, and DNSimple.

Bank charge fees: $4.99


 

Profit/Loss breakdown

 

Profit & Loss

Overall, Techlahoma lost $4,577.48 in 2016.